Waitlisting

Online Course Waitlisting

Online waitlisting is a registration feature that allows students to wait for seats to open in a full section of a class. It does not guarantee students seats, but it does let the students hold a spot in line should a seat open up.

By joining a waitlist, students will be reserving their place in line. Students will use PAWS to join waitlilsts, and we will automatically move students off the lists and into courses as spaces become available.

It is important to note that the waitlist function is only available on sections of courses that are full. In order to be presented with the option to join a list, students must first attempt to add the desired course to their schedule. In addition, students will no longer need to constantly check section availability to determine if they can add a desired course.

Online waitlisting eliminates the need for faculty and department administrators to maintain manual waitlists, constantly monitor them and notify students when spaces become available. The online waitlisting registration feature automatically handles these time consuming tasks.

Information for Students | Information for Faculty and Administrators

Waitlisting Information for Students

Each waitlist contains 100 slots which can be filled by students attempting to add the full section. When a student enrolled in the section drops the course, is purged, or otherwise changes their schedule, the student in the number one slot on the waitlist will be added into the section. This is done through an automatic batch job that is run throughout the day. Check the Registration Calendar for each semester/term for deadlines regarding joining lists and being moved off of lists and into classes.

Students can join a waitlist for any course they have not scheduled. They may only join one waitlist per course and have a maximum of three waitlists active per semester or term. In addition, students can also request for the system to automatically drop a class if adding a waitlisted course would cause a time conflict in the student’s schedule.

Students are unable to see entire waitlists, but they may check their placement on a list by accessing the Schedule Request link on their PAWS desktop. Also, it is now possible for students to view the number of students on a waitlist before they join the list.

Residential College courses will not be waitlisted because staff manually schedule Residential College courses for Residential College students.

No, waitlisted courses are not used to determine if students have reached their credit hour maxes. In addition, waitlisted courses are not used to assess fees.

If a student has their courses purged for non-payment or for being scholastically dropped, they will be automatically deleted from any waitlist they were on.

Waitlists are available to students throughout the registration process. When a section is full, a waitlist is automatically created and may be joined by students.

Waitlists will be utilized for courses numbered below 6000. In addition, courses numbered 6000 and above can now be waitlisted at the department’s discretion. Waitlists will not be accessible until a section’s enrollment maximum is met. All lecture/lab courses and courses that meet at different class periods are eligible to be waitlisted. In addition to these courses, all held, linked, and permission of department sections cannot be waitlisted. Variable credit courses and those that can be repeated for credit are also unable to be waitlisted.

Students can join a waitlist via the Schedule Request Link on their PAWS desktop. In order to be presented with the option to join a waitlist, students must first attempt to add the desired course to their schedule. When joining a waitlist that conflicts with a previously scheduled class, students will have the option to have the conflicting class automatically dropped to make room for the waitlisted class by selecting the “WD” option.

Students will automatically receive an e-mail message notifying them that they have been moved off a waitlist and into a class. Therefore, students need to check their e-mail regularly.

The waitlist program will skip the student until the student drops a scheduled course. Selecting the “WD” option will not result in the system dropping a non time-conflicting course to make room for the waitlisted course. If a student is skipped three times due to this, or any other issue (such as prerequisite deficiencies or time conflicts), they will be purged from the waitlist.

No, joining a waitlist does not guarantee a seat. If a seat in the class never opens up, they will not be moved off the waitlist and into the section. Students must check their positions on waitlists regularly. If they are not moving up on a waitlist, they need to find alternative courses to schedule. It is up to the student to decide when they can no longer wait for a class and have to schedule an alternative course instead.

Students can remove themselves from a waitlist by visiting the Schedule Request Link on their PAWS desktop. All courses they have waitlisted will appear at the bottom of the page, and they will have the option to remove themselves from any waitlist.

 

Waitlisting Information for Faculty and Administrators

Waitlists will be utilized for courses numbered below 6000. In addition, courses numbered 6000 and above can now be waitlisted at the department’s discretion. Waitlists will not be accessible until a section’s enrollment maximum is met. All lecture/lab courses and courses that meet at different class periods are eligible to be waitlisted. In addition to these courses, all held, linked, and permission of department sections cannot be waitlisted. Variable credit and courses that can be repeated for credit are also unable to be waitlisted.

Each waitlist contains 100 slots which can be filled by students attempting to add the full section. When a student enrolled in the section drops the course, is purged, or otherwise changes their schedule, the student in the number one slot on the waitlist will be added into the section. Check the Registration Calendar for each semester/term for deadlines regarding joining lists and being moved off of lists and into classes.

No, the process is not interactive. This is done through a batch job that is run at 5:30 a.m., 12:00 noon and 10:00 p.m., each day. Therefore, if departments add seats to sections for which waitlists exists, the VSEC and VCST screens will show the sections are full because the waitlisted students will take seats the next time the batch program runs.

You can view entire waitlists to see which students have reserved a spot and their positions on the waitlist. In addition, you can add and remove students from waitlists and temporarily freeze a waitlist to check the eligibility of students on the list. While a waitlist is frozen, we will continue to move students off of the list and into the course, but other students cannot join the list. You may also request a report of the names of students who were on any given waitlist and did not get into the course.

Students can join a waitlist for any course they have not scheduled. They may only join one waitlist per course and have a maximum of three active waitlists per semester or term. Students are unable to see entire waitlists, but they may check their placement on a list via PAWS. In addition, students can also request that the system automatically drop a class if adding a waitlisted course would cause a time conflict in the student’s schedule.

Using the VWLT (View – Waitlist) Screen, instructors will be allowed to view the waitlists for the courses they teach but will not be able to alter the waitlists in any way.

Residential College courses will not be waitlisted because staff manually schedule Residential College courses for Residential College students. 

 Waitlists are available to students throughout the registration process. When a section is full, a waitlist is automatically created and may be joined by students.

 We automatically set the Waitlist Flag on the USEC (Update – Course Section) Screen to “Y” for classes numbered below 6000. If departments do not want to waitlist courses, they can reset the flag to “N.” They must reset the flag, however, before students join the waitlists.

 Initially each waitlist contains 100 slots. Departments can lower the number of slots, but not raise the limit. We encourage departments, however, not to lower the limit so we gather more accurate unmet course demand data.

 Yes, departments can still override students into classes. In addition, departments can add and remove students from waitlists, but departments cannot change students’ positions on waitlists. Whenever a department overrides students into courses they waitlisted, the students will automatically be deleted from the waitlists.

If we have implemented interactive prerequisite checking for the course, departments cannot add students to the course’s waitlist. 

 Once a student joins a waitlist, departments cannot shut off the waitlist without obtaining permission from the Office of the University Registrar. However, departments may temporarily freeze a waitlist during which time no students may come off or join a waitlist. This may be necessary if departments need to check the eligibility of students on the list.

All students may have up to three waitlists active at any time per term. Students can waitlist even if they have not yet scheduled any other classes. However, students will be prevented from joining waitlists if they do not meet the prerequisites being checked interactively or if the course has other stipulations such as Majors Only that the student does not meet.

No, joining a waitlist does not guarantee a seat. If a seat in the class never opens up, they will not be moved off the waitlist and into the section. It is up to the student to decide when they can no longer wait for a class and have to schedule an alternative course instead.

No, waitlisted courses are not used to determine if students have reached their credit hour maxes. In addition, waitlisted courses are not used to assess fees.

If a student has their courses purged for non-payment or for being scholastically dropped, they will be automatically deleted from any waitlist they were on.

Students can join a waitlist via the Schedule Request Link on their PAWS desktops. In order to be presented with the option to join a waitlist, students must first attempt to add the desired course to their schedule. When joining a waitlist that conflicts with a previously scheduled class, students will have the option to have the conflicting class automatically dropped to make room for the waitlisted class by selecting the “WD” option.

Students will automatically receive an e-mail message notifying them that they have been moved off a waitlist and into a class. Therefore, students need to check their e-mail regularly.