Travel Fund Guidelines
Conference and Research Travel Funding
When funds are available, the college will help defray the expenses of tenure track
faculty traveling abroad to deliver papers at conferences. Members of the graduate
faculty are eligible to apply once per fiscal year. To apply for these funds please
complete the application form below and send to Associate Dean Elsie Michie, 132 Hodges
Hall. Please include documentation of the acceptance of your paper or the invitation
to give a talk at the conference. When your request is approved you will receive an
email with instructions for completing your travel voucher to claim the funds.
International Travel Support Application Form
Faculty Research Travel Support
When funds are available, the college will match support given for travel to research
sites as described in the Faculty and Junior Faculty Travel Grant Program from the Office of Research and Economic Development (ORED). Matching amounts will
be up to $750 for research trips. When you receive your electronic notification of
your ORED award, forward a copy prefaced by a short petition for HSS support to Associate Dean Elsie Michie. After your request is approved by HSS you will receive an email with instructions
for completing your travel voucher to claim the funds.
Please note the following:
• ORED approval and funding is required before HSS support will be added. ORED sets the dates and rules for when applications for support are accepted and terminated.
• Faculty may not receive both HSS Faculty Research Travel Support and the HSS Faculty International Conference Travel support for the same trip, even though research may be included in the trip as well as a conference presentation.
Graduate Student Conference Travel
The college provides an additional $400 for travel for graduate students who are presenting papers at a conference and have already secured approval and funding from the Graduate School. You must be the first author of the paper and must be presenting it in person. When you return and file for reimbursement, contact your department support staff person for instructions. Each department is dealing with graduate student travel differently.
If you have exhausted the limit of three supported trips in your graduate career allowed by the Graduate School, you may apply for support for one trip per academic year from the college. You may submit a petition to Associate Dean Elsie Michie, 132 Hodges Hall for additional funding if your conference is a high profile one which will significantly improve your and LSU’s reputation. Besides your petition, which need not be more than half a page, you should include a letter or e-mail of acceptance by the conference and a letter or e-mail from your advisor or faculty member in support of your travel and describing the importance of this particular conference to your work and career. The petition should include a statement that you have permanently used up your allotted funds from the Graduate School and list the conference presentations you made on those trips. First priority will go to national and out-of-state conferences and low priority will be given to for conferences that focus largely on graduate student work. Funding is extremely limited, but your needs will be considered on a case-by-case basis as long as our annually budgeted support fund allows. You will be notified by e-mail if the petition has been approved and further directions will be included in the e-mail. University travel rules apply in all cases and travel arrangements should be handled within the department. Please work with the support staff person in your department for assistance. Each department is dealing with graduate student travel differently.