Consent Language Template

 

GDPR Compliance

In order to be compliant with GDPR, there is certain consent language that must be acknowledged with a check box on all web forms that collect personal data.  The consent language must indicate the types of data collected, how the data is used/shared, how long the data is retained, and a link to our privacy policy. Personal data is anything that can be used to identify an individual (including name & email). Once you draft the consent language for your form, please send it to privacy@lsu.edu for IT Security to review.

Consent Language Template

I authorize that all information provided on this application, including any and all (insert data types here) data may be shared with (insert sharing partners here) to (insert sharing purpose here). This data will be retained for (insert timeframe here).

To learn more about privacy at LSU, please see the LSU Privacy Statement

This example would be something that may appear on a student admissions form:

I authorize that all information provided on this form, including any and all personal, financial and academic data may be shared with the LSU Admissions Department and Analytics Partners to facilitate the recruiting process. This data will be securely retained indefinitely.  To learn more about privacy at LSU, please see the LSU Privacy Statement.

To add the consent language to a form:

  1. When you are within editing mode for the form, add an Instructional Text form element.
  2. Insert your consent language within the text box, then use the editor to link the "LSU Privacy Statement" text to the privacy page: https://www.lsu.edu/privacy/
  3. Beneath the Instructional Text form element, add a "Checkboxes" form element. Set it to have only one checkbox, and the text next to the checkbox to say "I Authorize". Set the element to be required.