Sonja Pete-Scott | LSU Department of Geology & Geophysics

Sonja Pete-Scott 

Assistant to the Chair

Phone: (225) 578-2517

Fax: (225) 578-2302

E-mail: sonja@lsu.edu

Office: E235D Howe-Russell Building

Job Responsibilities:

  • This position has full responsibility for all departmental budgetary matters, and management of all departmental purchasing and accounting.
  • Review and revise annual operating budget. This involves analyzing past revenue and expenditure patterns, reviewing personnel salaries, and making adjustments where needed.
  • Supervise the expenditure of departmental funds and insure compliance with Purchasing regulations and Accounts Payable restrictions.
  • Manage all departmental operational accounts, self-generating revenue accounts, sponsored program accounts, Foundation accounts, and University private funding accounts. This includes monitoring the account activities, and insuring compliance with all applicable guidelines and regulations.
  • Maintain departmental account list and update balances monthly.
  • Serve as liaison between the Principle Investigator and the LSU Office of Sponsored Programs Accounting as pertains to administering grants and contracts.
  • Assists the Chair of the Department of Geology & Geophysics in his/her area of responsibility. This includes the preparation and execution of administrative reports relative to the budget. Produce annual and quarterly projections for the expenditure of departmental resources, as well as monthly statements that summarize the status of all departmental accounts.
  • Senior administrative staff position that supervise all office operations and all office staff positions. Evaluates work performance of staff members and updates position descriptions as needed. Conduct monthly staff meetings to disseminate information, to discuss departmental operating procedures and administrative policy, and to coordinate operations within the department.
  • Cost center manager approves and audits all university transactions processed through workday related to the Geology and Geophysics cost center. This involves auditing all related transactions, invoices, expense reports and spend authorizations for proper attachments, accounting, authority approvals and needed comments for AP and travel. Review and approve campus wide journal entries for Geology Cost Center accounts for accurate billing and accounting use. Process and approve cost sharing documentation for grants in units outside of Geology Cost Center.