Meeting & Event Guidelines

To further promote a safe environment on campus, all meetings and events will have the following guidelines and restrictions:

  • LSU encourages meetings and events to be held virtually.
  • If an in-person meeting or event must take place, outdoor venues are encouraged.
  • All indoor meetings and events will be limited to 25% capacity (as determined by State Fire Marshal) or a maximum 75 people (whichever is less).
  • All outdoor meetings and events will be limited to 25% capacity (as determined by State Fire Marshal) or a maximum 150 people (whichever is less).All in-person attendees will be required to follow CDC guidelines for physical distancing and personal hygiene.
  • Face coverings are required.
  • All meetings and events over ten (10) in-person attendees will require EOC written approval. Registered Student Organizations will obtain that approval through the existing TigerLink event approval process. Departments and off-campus organizations will have a separate EOC approval form.
  • If groups are unable to find appropriate space, the meeting or event will need to be held in a virtual or hybrid environment.
  • Contingency plans should be developed.

Location Specific Guidelines 

  • All meetings and events in academic building can begin at 7:30 a.m. on both weekdays and weekends.
  • All meetings and events in academic buildings will need to end by 9:00 p.m. on weekdays (Monday-Friday) and by 6:00 p.m. on weekends (Saturday-Sunday).
  • All meetings and events in academic buildings will need to have EOC approval five business days in advance of the meeting or event.
  • All meetings and events in the LSU Student Union will need to have EOC approval by 9:00 a.m. two business days in advance of the meeting or event.

Event Approval Process

Your safety is important to the EOC! When receiving your meeting or event submission, the EOC will be reviewing your in-person attendee number, the capacity of your location, as well as the health and safety measures you’ll be taking for the event.

Registered Student Organizations will obtain EOC approval via the existing TigerLink event approval process. It is encouraged that this form be submitted at least ten business days in advance of the meeting or event. This advance timing will allow approvers proper time to review the submission as well as coordinate the necessary cleaning of the location by the necessary deadlines.

Departments and off-campus organizations will obtain EOC approval via a separate form. It is encouraged that this form be submitted at least ten days in advance of the meeting or event. This advance timing will allow approvers proper time to review the submission as well as coordinate the necessary cleaning of the location by the necessary deadlines.

EOC approvers will either approve the submission or reply with necessary adjustments. This process is currently for the Fall 2020 semester only.

Frequently Asked Questions

In-person meetings and events can begin to take place on campus Saturday, August 15. This date is subject to change.

Yes, both the TigerLink and EOC form will allow you to submit reoccurring events for one approval instead of submitting multiple, identical meeting requests.

Violations of these guidelines could result in the loss of reservation privileges for the remainder of the semester.

    • Registered Student Organizations must have a tentative reservation with their location before they can submit for TigerLink approval. Once full TigerLink approval has been achieved, the location will confirm the reservation.
    • Departments and off-campus organizations are encouraged to have a tentative reservation with their location prior to submitted the EOC form. Once the EOC has approved the event, the location can confirm the reservation.

Any event that is planned to take place in the Spring 2021 and is submitted to the EOC for approval, will be held to the above guidelines. 

All meetings and events with more than 10 in-person attendees will require EOC approval.

Outdoor events are limited to 25% capacity (as determined by State Fire Marshal) or a maximum 150 people (whichever is less). 

Should the guidelines set by the State change, LSU will allow for events to be resubmitted based on the new guidelines. 

Yes, any group holding an event on campus is responsible for providing their own hand sanitizer.

No. Overnight events are not recommended by state and public health officials.

Yes. Food and beverages must be individually wrapped and prepackaged. Self-served food and beverages are not allowed at this time.