Official Transcript Submission
Definition: Official Transcript – Transcripts are considered “official” if they have an original signature of a school official or an original school seal from the issuing institutions. Accepted signatures include the Registrar, Principal, Controller of Examinations, or The Ministry of Education. Photocopies or other duplications of a transcript, such as notarized copies, faxed, or scanned documents are not considered official.
All applicants must submit official transcripts from all post-secondary colleges or universities produced within the last calendar year from the issuing institution, and should include the award of degree printed on the transcript unless coursework is still in progress. College work from one institution posted on the transcript of another institution will not be accepted.
A transcript is considered official if it is sent directly from the applicant’s home institution to The Graduate School in one of the following ways:
- Electronic – Electronic college transcripts sent via SPEEDE, E-Script, National Student Clearinghouse, Parchment and other Electronic (eCredential) Transcript Exchange systems. Official electronic transcripts must be directly from the issuing institution’s Electronic (eCredential) Exchange systems directly to email@example.com.
- Mail – A sealed original transcript sent from the issuing institution by postal mail directly to graduate admissions. Transcripts sent directly to departments must be submitted to graduate admissions sealed from the applicant or department representative. A hard copy of your official transcript can be mailed to:
Office of Graduate Admissions
Louisiana State University A&M
West David Boyd Hall
Baton Rouge, LA 70803
- In-Person – Applicants or departments may hand deliver with sealed copies of their official records to the Office of Graduate Admissions. Envelopes which have been opened or appear to have been tampered with will be considered unofficial.
- LSU Departments – Official transcripts sent directly to academic departments must follow the transcript submission requirements. Unsealed transcripts submitted from prospective students to academic departments are not considered official. If a department submits an unsealed official transcript, graduate admissions must verify the transcript was official upon receipt.
- LSU A&M Current/Former Students – Applicants who have previously attended LSU A&M (LSU Baton Rouge) do not need to request their LSU A&M official transcript. All other non-A&M LSU system schools transcripts must be submitted.
We cannot accept electronic transcripts sent by registrars or third-party entities in any other format (e.g. by email or by links to secure websites).
PLEASE NOTE: Failure to list all colleges on the application and provide those transcripts will be considered an intentional omission and may lead to the cancellation of the application for admission or withdrawal of the offer of admission.
Unofficial Transcripts for Application Review
Transcripts may be uploaded to the application system for review; however it will be considered unofficial but can be used to process the application for admission. Applicants who qualify for admissions will be admitted on a provisional basis until official transcripts are submitted. The official transcripts will be compared to any unofficial documents used for admission.
Admission to The Graduate School can be revoked if, after receipt of these documents, it is determined that you do not meet the academic requirements for admission into The Graduate School. This includes any future post-registration discrepancies discovered by other academic departments.
Applicants who are admitted provisionally based on any unofficial transcripts will be required to submit the official transcript 30 days after classes start for the semester of entry. If official transcripts are not submitted 30 days after classes started, an admissions hold will be place on the student’s academic record preventing registration.
Admission Hold for Transcripts
Final Degree Conferral Transcript or Certificate
Applicants who appear admissible on the basis of unofficial and/or incomplete transcripts of previous work or unofficial test scores, but who are unable to supply the required records prior to registration, may be granted provisional admission. Applicants with unofficial final semester bachelor and/or master’s transcript(s) are required to submit an official, final official transcript to complete their admission’s file.
Subsequent registration will not be permitted until all provisions are met. Provisional admission does not guarantee subsequent regular admission to the Graduate School.
This hold can be removed after we receive an updated transcript from the college listing the conferral of the applicant’s required bachelors and/or master’s degree.
Work in Progress (WIP) Transcript
Applicants who are attending another college the semester the student applies for admission is required to turn in a work in progress (WIP) transcript in order to be admitted. These type transcripts will not show grades; just what classes are in progress.
Students will not be allowed to register for classes for the subsequent semester until the student submits the WIP transcript showing the grades received for that semester at that college. This hold can be removed after we receive an updated transcript from the college with grades from the last semester of enrollment.
Curriculum Vitae (CV) or Resume
A curriculum vitae (CV) or resume with a complete and accurate chronological outline of all previous college-level education is required by The Graduate School. To submit your curriculum vitae (CV) or resume, you can upload this document to the application portal.
If you are unable to upload your curriculum vitae (CV) or resume to the application portal, you can email the document in PDF format to firstname.lastname@example.org. Please be advised all mailed documents will have a longer processing turnaround time.
Letters of Recommendation
Letters of Recommendation requirements are determined by each department. To submit your letters of recommendation, you can upload the email addresses of your recommender to the application portal.
Make sure you have current email addresses for those who will be writing you letters of recommendation, as you will be required to enter them before you submit your application. Each letter writer will receive an individual email requesting the letter of recommendation and providing instructions for uploading it.
If you are unable to upload the email address of your recommenders to the application portal, you can email the document in PDF format to email@example.com. Please be advised all mailed documents will have a longer processing turnaround time.
A hard copy of your letters of recommendation can be mailed to:
Office of Graduate Admissions
Louisiana State University A&M
114 West David Boyd Hall
Baton Rouge, LA 70803
All required test scores (i.e. English proficiency, GRE/GMAT, etc) must be sent directly from the testing agency to be considered official. Test scores are only valid for five years. Tests should be taken at least eight weeks prior to the appropriate application deadline to ensure timely receipt and processing of results. Allow at least six weeks for examination results to reach LSU.
For applicants who are required to submit standardized test scores, lease use ETS institution code 6373 when submitting scores to LSU. Consult the department’s website for standardized admission test scores (GRE/GMAT) requirements.
Applicants must submit test scores from all required standardized test. Score Choice, Superscoring, or MyBest Score are not accepted. All test scores are required.
“Superchoice” – College Board allows students to select which scores or sets of scores
they want to send to a college.
“Superscoring” – Students are allowed to use the best section-level scores, even if they were from different tests
“MyBest Score” – The TOEFL program allowing applicants to use the higher test score from separate exams.