Event Management | LSU Auxiliary Services

Event Management

LSU Auxiliary Services Event Management Office is responsible for the reservation of event spaces in and around the LSU Student Union.  We are excited that you are considering the LSU Student Union for your upcoming event! Our goal is to make your event successful with as little stress as possible!

Please note the following:

  • We are currently accepting reservation requests for meetings or events through June 30, 2022.
  • The University will not be supplying tables for Free Speech Alley. Student Organizations and Departments can still table in that area by supplying their own table.
  • In-person attendees should follow current CDC guidelines for physical distancing.
  • Face coverings are required.
  • All rooms will have at least one hour blocked between meetings and events to allow our staff to thoroughly clean. 

Please learn more about each meeting and event room below. The Event Management staff is available Monday – Friday, 8:00 a.m. – 4:30 p.m. (excluding University closures or holidays) via email at unionem@lsu.edu.

Space Options

Barataria – 319

Located on the third floor, this room has fixed seating for 12 with 4 seats along the wall. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Caddo – 305

Located on the third floor, this room has fixed seating for 14 with 6 seats along the wall. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines. This room does have a glass wall making activities visible.

Capital Chamber – 329

Located on the third floor, this room has fixed seating for 64 with 30 seats in the back gallery. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, audio, and amplified podium. Access to this equipment must be requested by our deadlines.

Catahoula – 302D

Located on the third floor, this room is tucked away and has fixed seating for 14. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Council – 312

Located on the third floor, this room has fixed seating for 16 with 14 seats along the wall. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Orleans – 302A

Located on the third floor, this room is tucked away and has fixed seating for 12. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Ouachita – 302B

Located on the third floor, this room is tucked away and has fixed seating for 12. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Tchoupitoulas – 452

Located on the fourth floor, this room has fixed seating for 12 with 12 seats along the wall. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Vermilion – 308

Located on the third floor, this room has fixed seating for 8. 
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines. This room does have a glass wall making activities visible.

Atchafalaya – 339

Located on the third floor, this room has flexible set ups to include clear room for up to 200, dining seating for up to 140, lecture seating for up to 200, and classroom seating for up to 75.
 
This space features a dedicated presentation screen and projector. Access to this equipment must be requested by our deadlines. Additional audio-visual equipment requests, such as microphones or laptops, would be appropriate in this space.

Castilian Room – 304

Located on the third floor, this room has flexible set ups to include a clear room for up to 50, lecture seating for up to 50, and hollow square seating for up to 16.


This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines. This room does feature carpeted floors and a glass wall making activities visible.

International – 303

Located on the third floor, this room has flexible set ups to include a clear room for up to 80, lecture seating for up to 80, dining seating for up to 40, and classroom seating for up to 35.
 
This room features dedicated audio-visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.

Magnolia Room – 301

Located on the third floor, this room has flexible set ups to include a clear room for up to 300, lecture seating for up to 300, dining deating for up to 108, and classroom seating.
 
This space features a dedicated presentation screen and projector. Access to this equipment must be requested by our deadlines. Additional audio-visual equipment requests, such as microphones or laptops, would be appropriate in this space.

Red River – 323

Located on the third floor, this room has flexible set ups to include a clear room for up to 50, lecture seating for up to 50, and classroom seating for up to 20.
 
This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines.

Royal Cottilion Ballroom – 250

Located on the second floor, this room has flexible set ups to include a clear room for up to 800, lecture seating for up to 800, dining seating for up to 500, and information fair.
 
This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines.

Vieux Carre – 325

Located on the third floor, this room has flexible set ups to include a clear room for up to 80, lecture seating for up to 80, dining seating for up to 50, and classroom seating for up to 50.
 
This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines.

The Event Management Office also accepts reservation requests for certain outside areas on the LSU campus to include:

  • Acadian Field
  • Greek Theater
  • Memorial Tower Steps
  • Natatorium Field
  • Oak Grove
  • Old Front Nine
  • Parade Ground
  • Tower Drive
parade ground
free speech circle
parade ground different view

The Event Management Office can supply audio visual and physical equipment for meetings and events in the LSU Student Union. These have to be requested by the appropriate deadline. Please review the list below for details and access prices (when applicable).

Physical Equipment

  • Event Tables (round and rectangle): $5 (when applicable)
  • Event Chairs: No charge
  • Sign Stands & Stanchions: No charge
  • Podiums: No charge
  • Portable Panels: $25 (when applicable)
  • Flags: No charge
  • Trash Cans: No charge

Audio Visual Access

All of our conference rooms feature PCs, large presentation monitors, and audio. The Atchafalaya, Magnolia, and International rooms also has dedicated audio visual. Access to the equipment must be requested by the deadlines.
Prices: $50 access fee, when applicable.

Presentation Equipment

  • Laptop: $80 (when applicable)
  • Screens: $25 (when applicable)
  • Rear view Screen: $50 (when applicable)
  • Data Projectors: $80 (when applicable)
  • AV Carts: No Charge
  • Podium Microphones: No charge
  • Microphones (wired): $15 (when applicable)
  • Microphones (wireless, lapel): $30 (when applicable)
  • PCDI: No charge
  • Portable Sound System: $100 (when applicable)
  • LED Color Lights: $30 (when applicable)
  • Portable TV/VCR/DVD Combo: $50 (when applicable)
  • DVD Player: $30 (when applicable)

  • Which catering vendors are allowed in the LSU Student Union? We allow any approved LSU catering vendor to serve food or beverages in the LSU Student Union.
  • Do you have a map of the LSU Student Union? Absolutely! Please request that from unionem@lsu.edu.
  • What is the approval process for a Registered Student Organization? Please complete the Event Management – Reserve a Space Request Form. If the space is available, you will receive a tentative confirmation. Your confirmation remains tentative until we receive TigerLink approval. We do require TigerLink approval by 9:00 a.m. two business days before your event. If we do not receive that approval notification, your event will be cancelled. Please review our Student Event Management Policies as well as the Event Flow Chart for Registered Student Organizations via LSU Campus Life.
  • Where do I get tables, chairs, or other equipment for the LSU Parade Ground? Please contact LSU Facility Services at workcon@lsu.edu or 225-578-3186.
  • How do I get power set up for events on the LSU Parade Ground? Please contact LSU Facility Services at workcon@lsu.edu or 225-578-3186.
  • How do I reserve parking for my event in the LSU Student Union? Please complete the Reserved Space Request Form with LSU Parking
  • How do I set up guest wi-fi for my non-LSU event guests? LSU Faculty and Staff can request a NetGuest Account for campus visitor. Please complete the form with LSU ITS
  • Can I display flyers or signage in the LSU Student Union? The only location that flyers can be placed in the LSU Student Union is the community board on the first floor. Signs cannot be taped to any portion of the walls, columns, or doors. Requesting digital signage can be done via this link.
  • What are the definitions of the different set up options?
    o Lecture Seating: Rows of Chairs only
    o Dining Seating: Round tables with Chairs
    o Classroom Seating: Rectangle tables with Chairs placed on one side facing forward.
    o Hollow Square Seating: Rectangle tables in a hollow square set up with chairs placed around the exterior.
    o U-Shape Seating: Rectangle tables placed in a U-shape with chairs placed around exterior.
    o Clear Room: an empty room with no furniture

Looking to cater your event/ meeting? Please order from approved LSU catering vendors

Approved LSU Catering Vendor List

Reservation Guidelines

LSU Student Organizations

LSU DePARTMENT / DIVISIONS

Off-Campus Entities

Contact

Phone: 225-578-5959
Email:  unionem@lsu.edu

Address
Event Management Office
310 LSU Student Union
Baton Rouge, LA 70803 

LSU Student Union Building Policies