Guidelines for Establishing a Research Center/Institute

Concept Map Diagram - See outline after image

 If the department is sponsoring the research center/institute, the proper routing channels are listed below:

  1. Department Chair
  2. College Dean
  3. Office of Academic Affairs
  4. President's Office
  5. Board of Supervisors
  6. Board of Regents

If the Office of Research & Economic Development is sponsoring the research center/institute, the proper routing channels are slightly different:

  1. Office of Research & Economic Development 
  2. Council on Research
  3. Office of Academic Affairs
  4. President's Office
  5. Board of Supervisors
  6. Board of Regents

Note:  The primary purpose of a Center is to conduct research, but closely related academic or public service activities may also be included. A center typically resides within an existing academic unit (college, department) and reports to the head of that unit, but may cross college lines and report to a senior academic officer. A center is not directly involved in the offering of courses for credit or degree programs. A center may also serve as a formalized link between the academic community and the professional community. A center should also facilitate efforts of the institution to attract external funding for related research. 

The primary purpose of an Institute is to conduct research and offer associated instruction, but closely related academic or public service activities may also be included. An institute is typically an autonomous unit which reports directly to an academic dean or chief academic /research officer. An institute may serve as a formalized link between the academic community and the professional community. An institute may independently offer courses for credit and/or degree programs. An institute should also facilitate efforts of the institution to attract external funding for related research. 

 

The department or unit that is spearheading the establishment of a center/institute must fill out Form A for conditional (one-year) approval and its associated budget form. Under special circumstances, an extension of the period of conditional, one-year approval may be considered (the Board of Regents will only consider extensions of this nature only once).

  1. The departmental chair or unit director will review the forms, sign, and send to the college dean or equivalent administrative staff, who, in turn, will do the same, forwarding the forms to the Office of Academic Affairs (156 Thomas Boyd Hall). If the research unit is sponsored by the Office of Research and Economic Development, it will need to be reviewed by the Council on Research before the Office of Academic Affairs.
  2. Once the proposal gets to the Office of Academic Affairs (156 Thomas Boyd Hall), it will be reviewed and if signed by the Executive Vice President and Provost, it will be forwarded to the President’s Office. The proposal will then be reviewed by the Board of Supervisors and if approved, reviewed by the Board of Regents for final approval.

Note: It is recommended that the Office of Academic Affairs (156 Thomas Boyd Hall) be consulted in the developmental stage to help minimize hold ups at later stages of the process.

At a time close to the term limit of the conditional approval, the Office of Academic Affairs will contact the administrator responsible for the research unit to begin the full approval process.

If the research unit decides to seek full approval, then Form B and its associated budget form must be filled out. The required material for full approval must be submitted to the Board of Regents before the expiration of the conditional approval or the unit shall cease to exist.

  1. The departmental chair or unit director will review the forms, sign, and send to the college dean or equivalent administrative staff, who, in turn, will do the same, forwarding the forms to the Office of Academic Affairs (156 Thomas Boyd Hall). If the research unit is sponsored by the Office of Research and Economic Development, it will need to be reviewed by the Council on Research before the Office of Academic Affairs.
  2. Once the proposal gets to the Office of Academic Affairs (156 Thomas Boyd Hall), it will be reviewed, and if signed by the Executive Vice President and Provost, it will be forwarded to the President’s Office. The proposal will then be reviewed by the Board of Supervisors and if approved, reviewed by the Board of Regents for final approval.

At a time close to the term limit of the full approval, the Office of Academic Affairs will contact the administrator responsible for the research unit to begin the continued reauthorization process for an additional five years.

Research units, which have previously been granted full approval and wish to continue operation beyond five years, must submit Form C  for continued reauthorization and its associated budget form. The research unit must perform a comprehensive review and prove that this continuance is necessary.

  1. The departmental chair or unit director will review the forms, sign, and send to the college dean or equivalent administrative staff, who, in turn, will do the same, forwarding the forms to the Office of Academic Affairs (156 Thomas Boyd Hall). If the research unit is sponsored by the Office of Research and Economic Development, it will need to be reviewed by the Council on Research before the Office of Academic Affairs.
  2. Once the proposal gets to the Office of Academic Affairs (156 Thomas Boyd Hall), it will be reviewed and if signed by the Executive Vice President and Provost, it will be forwarded to the President’s Office. The proposal will then be reviewed by the Board of Supervisors and if approved, reviewed by the Board of Regents for final approval.